Privacy Policy for SMILE Kiosk Application

1. Introduction

Welcome to the SMILE Kiosk Application, developed to streamline attendance tracking using facial recognition technology and geo-location data. This kiosk version operates on tablets and allows users to mark their attendance (check-in and check-out) within a geo-fenced area. We are committed to protecting your privacy and ensuring the security of personal information collected through this app.

2. Information We Collect

The SMILE Kiosk Application collects the following data solely for attendance purposes:

  • Biometric Data: Facial recognition data to authenticate and record user attendance. The facial recognition process involves capturing an image of the user’s face, which is then matched to stored templates.
  • Attendance Data: Check-in and check-out times of users.
  • Geo-location Data: The app collects precise geo-location data to ensure that users are marking their attendance within a designated geo-fenced area.
  • Device Information: Technical data related to the device, including hardware model, operating system version, and device identifiers for troubleshooting and security.
3. How We Use Your Information

We use the collected data for the following purposes:

  • Attendance Management: To record and verify the attendance of users in compliance with institutional policies.
  • Authentication: To authenticate user identity via facial recognition and verify presence within the geo-fenced area.
  • Geo-location Validation: To ensure employees are marking their attendance within the designated geographic boundaries.
  • Security and Fraud Prevention: To maintain the accuracy of attendance records and prevent misuse of the system, such as proxy attendance or marking attendance outside of the designated area.
4. Data Sharing and Disclosure

We do not share your personal information, including biometric and geo-location data, with third parties, except in the following cases:

  • With Educational Institutions: Attendance data, including geo-location information, may be shared with the institution or organization for record-keeping purposes.
  • Legal Compliance: We may disclose information if required by law or in response to legal requests, such as court orders or government investigations.
  • Service Providers: Trusted third-party service providers may have access to data to assist in maintaining and operating the app, subject to strict confidentiality agreements.
5. Data Security

We employ industry-standard technical and organizational measures to protect your data from unauthorized access, loss, or misuse. Geo-location and biometric data are encrypted and stored securely, accessible only by authorized personnel within your institution.

6. Data Retention

We retain biometric and geo-location data for as long as necessary to fulfill the purposes outlined in this policy or as required by institutional policies. When the data is no longer needed, it will be securely deleted in compliance with applicable laws and regulations.

7. Your Rights

You have the following rights regarding your personal information:

  • Access and Correction: You can request access to or correction of your personal information.
  • Data Deletion: You can request the deletion of your biometric and geo-location data if it is no longer required for attendance purposes.
  • Objection: You can object to the use of facial recognition or geo-location tracking for attendance purposes. In such cases, alternative attendance methods may be provided.
8. Geo-location Services

The SMILE Kiosk Application requires access to your device's location services to ensure attendance is marked within the designated geographic boundaries. You will be prompted to allow access to this data, and the location is only used for attendance verification.

9. Changes to this Privacy Policy

We may update this privacy policy from time to time. Any changes will be posted within the application and will take effect upon publication.

10. Contact Us

If you have any questions or concerns regarding this privacy policy or how your data is handled, please contact us at:

  • Email: contact@nagalandeduproject.com
  • Address: Nagaland Education Project, Top Floor, Directorate of School Education, Upper Bayavu Hill, Kohima 797001

By using the SMILE Kiosk Application, you consent to the collection, use, and sharing of your personal information, including geo-location data, as described in this Privacy Policy.